What will I learn from this Outlook Masterclass?
Over the years applications like Microsoft Outlook have grown in sophistication and refinement to the point where they really can help you do your job better, and take some of the pressure off. Our Outlook Masterclass is designed to help you do this.
Outlook is now a mature and fully-fledged assistant for you; learning to exploit its capabilities will help you make the most of your time and simplify and automate other office tasks that until now have been tediously manual or just impossible. In our experience, Outlook Masterclass course delegates save 90 minutes every day using our Outlook tips. That’s 7.5 hours a week given back to you to do other things!
This Masterclass covers the following:
- Using Tasks to organise your work, manage your time and projects
- Managing your Inbox as a pro
- Time saving Calendar hacks
- Managing and organising your Contacts to make your life easier
With MS Outlook you can:
Convert information in emails straight into contacts, appointments and tasks with a click of the mouse
You are going to love this. Instead of all that palaver toggling between an email and a new contact window, copying and pasting individual snippets of information from one to the other, which seems to take ages (and then sometimes copy or paste doesn’t work), we’ll show you how to add a new contact, plus any relevant information from their email, in less than two seconds! You won’t believe how much time this will save you.
Carry out mail merges to email, just as you do with Word
Most of us have emailed a letter to invite delegates to an event. How about doing the merge direct to email instead? That’s right: send personalised emails to hundreds of people from one email message. No more anonymous ‘Dear All’ emails with the recipients dumped in BCC: after this course!
Manage your and your manager’s projects with the Tasks function
PAs are invariably inundated with tasks from their bosses, other managers, colleagues etc. How do you keep track of and prioritise them? Simple: you learn how to use the tasks function in Outlook to track EVERY task seamlessly. This session often leaves delegates literally speechless!
Personalise your diary and run your manager’s at the same time
You get a call from a client who wants to meet your manager. You give yourself a crick in the neck as you try to match your boss’s calendar with your caller’s availability. Outlook provides a beautifully clear and easy way to view multiple calendars and dates hands-free!
Colour code incoming emails so you can see at a glance when your manager emails you.
Send out standard emails with just a few keystrokes.
Colouring your appointments
Learn how to colour your appointments automatically without using categories.
Create multiple email auto-signatures for multiple managers.
Find out how to use voting buttons; a brilliant function when you have standardised responses.
Create rules to automate Outlook tasks
This includes such incredibly useful rules as diverting CC’d emails to your boss into a separate folder soshe can quickly scan them; automatically printing certain emails; making sure you never forget an email attachment ever again.
Link contacts into ad hoc groups, such as from management and project teams.
Send out a Christmas party invitation
This is an excellent example of how Office can take some of the load off your shoulders. Your boss has asked you to invite 1,000 people to the Christmas party – how are you going to do it? Easy: enable Outlook’s voting buttons in the invitation email, creating separate folders for ‘Accept’ and ‘Decline’ replies, setting up rules to divert the responses into the right folders. Auto replies can also be set up so ‘Accept’ replies are sent an email with the venue, map and timing details while ‘Decline’ replies are sent a simple ‘Thank you’. The beauty of this is that once it is set up – which really is easy to do – you won’t have to lift a finger. Sounds great, doesn’t it? And just think how much time it can save you.
Your course fee includes:
-Pre & post-course activity
-Handouts – 263 tips within 70+ pages
-Tea, coffee & hot lunch
-Today’s PA stationery
-Lifetime support from Paul Pennant